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Creating Reports In Jira: 6 Different Ways to Generate Them

Leo Díaz
Nov 12, 2020 4:15:00 PM

From a wider perspective, tracking projects or products can be done in two ways, through the views the tool offers or by the means of reports. In both cases, the main objective is the same: to offer Project Managers, Product Managers, and/or different stakeholders the information about their projects or products as they need it, that's why in this blog post, we will show your options available when creating reports in Jira to visually track projects through reports.

Visually tracking projects can be done by creating reports in Jira, unlike views, this involves strategic or high-level monitoring of projects. By introducing a mechanism that allows project stakeholders to group data, to create a list and/or an enumeration, creating fine-tuned reports, and help the team make better decisions to better control projects.

6_Reporting_trzThe Project Tracking Bow shows reporting as one of the main pillars within this project management practice.

The power of the reports will depend on the tool you use (Jira, in our case), although unlike views, project reports in Jira can be extracted using external tools such as Microsoft Excel or specific Business Intelligence tools such as eazyBI, Qlik, or PowerBI.. Nevertheless, here we will mention a bit about them.

Let's describe how to create reports in Jira to track projects:

Creating Reports In Jira: How to track projects through reports?

What does represent a project in Jira?

Projects in Jira can be anything, and this is basic, as you can see above. In addition, we must differentiate if we are using Jira Core, Jira Software or Jira Service Desk, so first we will make an approach to how to track projects in Jira through the project reports, and then through gadgets and dashboards Jira brings:

1. Jira reports by project / board

Each project, depending on its type, incorporates one report or the other. Besides, in the case of Software projects, the reports will depend on the type of board, so it is possible that the same project has different reports depending on the of the board you are using (Scrum or Kanban). To sum up, these are the types of reports that you can find:

  •    Business or Core project reports
  •    Software project reports (Scrum)
  •    Software project reports (Kanban)
  •    Service Desk project reports


2. Jira business project reports

Business projects in Jira incorporate a series of reports where you can analyze the project data added from the issues (if you want to better understand each report, we recommend reading the Atlassian documentation). These reports are typical "bug tracking" tool reports, where the lifetime of the issues have a lot to do with it.

The different reports Jira offer for issues.
The different reports Jira offer for issues

An example of this is the "Created vs Resolved" report that we present below. There we can see a progression of the total issues created against the total issues resolved. On the left of the following image you can find the configuration, and the result on the right:

An example on how you can create a report in Jira that contrast the created issues against the resolved ones.
An example on how you can create a report in Jira that contrast the created issues against the resolved ones


3.1. Jira Software  project reports (Kanban)

Once inside a software-type project with a Kanban board configured, you will see two additional reports are incorporated at the top: The cumulative report and the Control Chart report. Once again we advise you to check the Atlassian documentation for better understanding.

If you are familiar with Kanban, these reports are likely familiar to you. We want you to figure out from this blog the types of reports that are available to you, whether you use a Kanban board or a Scrum board, and that you understand what the essential functionality of each one to detect bottlenecks and measure delivery cycle times that allow you to adjust the flow in the best possible way.

Jira offers an interesting variety of reports for Kanban software projects.Jira offers an interesting variety of reports for Kanban software projects

Next, you can see the "Control Chart" report, where the "Cycle time" or "Lead time" is shown. Unlike previous reports, this graph can be configured directly in the report (time scale, neccesary columns, filters, etc.) and allows you to inspect each point of the graph:

The Control Chart report shows the Cycle Time or the Lead Time.
The Control Chart report shows the Cycle Time or the Lead Time


3.2. Jira Software (Scrum) project reports

Same as with Kanban reports, once inside a software-type project that has a Scrum-type board configured, you will see that more reports are added at the top (there are also Kanban reports).

Scrum reports are intended to provide information on sprints or team speed, and even help us predict future sprints, based on estimates from past sprints (learn more about Scrum reports).

Here you can overview the variety of Scrum reports for software projects in Jira.Here you can overview the variety of Scrum reports for software projects in Jira.

In the following, you can see an example of the Burndown report (if you are familiar with Scrum you may already know this graph), this graph allows you to see the evolution of the sprint, and if you look at the past, you will get a good summary of what has happened in each Sprint:The Burnout Report allows to quickly check the Sprint evolution.
The Burndown Report allows to quickly check the Sprint evolution.


4. Jira Service Desk project reports

Regarding the Service Desk project reports, they are all intended to help support teams. Unlike reports for software projects, you can create new reports based on the SLAs defined in the projects.

Create reports for Jira Service Desk based on the SLAs you previously defined within the system.
Create reports for Jira Service Desk based on the SLAs you previously defined within the system


In this case, we can see a report of the resolution time averages by type of request:

This report allows to compare different response times.This report allows to compare different response times

5. Project reports from Excel sheets

As we mentioned at the beginning, it's usual to generate reports by exporting the information to an Excel sheet. Jira provides the feature to export to CSV, and Atlassian Marketplace apps such as Exporter, allows you to export to the native Excel format. In both cases, this export will always be at the issue-level.

How to export Jira project reports to Excel? If you want to export the information of your projects created with Profields, you can export to Excel all the information of your projects that will allow you to prepare the report you want (feature available in Profields Data Center).

Profields allows to export projects from Jira to Excel.Profields allows to export projects from Jira to Excel.


6. Project reports in Jira dashboards

Together, the Jira dashboards and gadgets are one more way to get project information in Jira. However, this option has three characteristics that differentiates it from the rest of the reports that we have seen so far:

  •    They allow real-time monitoring of the status of your projects.
  •    They allows to save time by saving previous configurations, and not having to constantly create and configure project reports.
  •    Allows project dashboards to be shared, or allows each user to configure the dashboards they want, as they want.
  •    Additionally, the dashboard is usually the main screen for users when entering Jira, which offers a good overview of what is happening in your Jira.

There is a directory of gadgets that allows users to add them to the dashboard and configure them to their taste. The availability of the different gadgets will depend on the Atlassian Marketplace apps present in the Jira instance. The directory looks like this:

The gadgets directory is available from the upper right side of the Jira dashboards screen, from the "Add gadget" button.
The gadgets directory is available from the upper right side of the Jira dashboards screen, from the "Add gadget" button


There are specific gadgets for Jira Software users that allow you to track Sprints. In addition, by default, Jira (Software, Service Desk and Core) includes gadgets that return accumulated information from the issues.

On the other hand, some apps from the Atlassian Marketplace that help you keep track of your information in Jira also usually include gadgets, and they will be available in the directory mentioned above.

Get an interactive an overall view about specific aspects about your Jira projects.Get specific statistic regarding your project information in Jira with Profields gadgets


In the example below, you can see some of the gadgets that Profields include and allows you to see how the projects of your instance are divided by project leader or by status:

Get an interactive an overall view about specific aspects about your Jira projects.
Get an interactive an overall view about specific aspects about your Jira projects


In short, you will be able to see the relevant information of your projects or products in Jira, through the dashboards configured with Profields gadgets, with each of the projects in which each user participates, for example, and looks like this:

This is how you Jira dashboard might look, displaying all the project information you need to track them at it best. 
This is how you Jira dashboard might look, displaying all the project information you need to track them at it best


Remember, the detail displayed about your projects in your Jira dashboards, will always depend on the variety of gadgets available in the directory (native or from Atlassian Marketplace apps), and the possibilities you have chosen to create and organize project information within Jira.

The same goal, different ways to achieve it

If you have come this far, we hope you are aware about the possibilities you have creating reports in Jira.

Collaboration in this software tool is obvious and necessary. All the people who manage projects in Jira, in one way or another, have the possibility of extracting information for their daily, monthly, quarterly monitoring, etc.

It's also important for to you know what type of reports to create in Jira, and where you can extract them, so it satisfy your project reporting and monitoring needs in the best possible way.

Last but not least, at the beginning of the article we discussed the possibility of making use of external tools. Although we have talked about Excel, we have left out the Business Intelligence (BI) tools. If you want to go deeper into this, we recommend you to read more about the project reports you can get by using eazyBI and Profields. Below you'll find a rough guide we made a couple of years about Jira project reporting.

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A Rough Guide to Jira Project Reporting

By signing up at The Jira Project Reporting Academy, how we have named this guide, you will learn how to build amazing and detailed reports for your projects.

The Jira Project Reporting Academy it's a four-step guide that will show you how by using together eazyBI and Profields, you'll obtain an in-depth and powerful solution within the management, tracking, and building reports about Jira projects. Start now, it's more simple than you think.

ENROLL NOW

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