Introducing Capacity for Jira: Capacity planning simplified

Managing team capacity in Jira can be challenging, especially when you don't have a place to plan it, or when your only metric is hours logged to estimate your capacity plans, which is probably making you and your team spend more time inside Jira catching up on the work and logging it than actually working.

That’s a problem Capacity was built to solve.

No extra tools. No spreadsheets. No guesswork.

Capaciy for Jira brings clarity, control, and confidence to capacity planning with a smart, visual interface that makes workload management simple and intuitive.

Jira doesn’t show who’s at capacity

Jira is great for tracking tasks and managing them (for projects, Projectrak), but not for controlling how much each person can handle about a specific project or overall. Aside from logging hours, there’s no easy way to see who’s overloaded or who has time to spare, and that's a fail when planning capacity in Jira.

Imagine a typical scenario: You’ve got a sprint coming up. You allocate a stack of work items to different teammates, but you’re unsure if Elena is already at her limit or if Rita has room to help. You’re planning and managing capacity without a clear understanding.

Capacity changes that...

Capacity for Jira: Key features in 4 simple steps:

1. Pick your team: Select those teammates from your Jira instance, across any department or project.
   
   
2. Visual workload calendar: View their capacity by week (initially); afterwards, it will be updated to display daily and monthly capacities. Each person’s availability is color-coded:
   🔵Blue = Under capacity
   🟢Green = Optimal workload
   🔴Red = Overloaded
   
   
3. Allocate work directly from the calendar: Click any cell to allocate a Jira work item and plan:
   A. The Jira work items
   B. The start and end dates
   
   
4.    Dig into the details: Click a calendar cell to see:
   A. The allocated (or unassigned) Jira work items
   B. The time ranges
   C. The total occupancy percentage (%)
   
   
5. Compare planned capacity with logged work: After planning the work, you can activate the option to see the logged work per person, and that way calculate the capacity variance, making the process more efficient, as you can see:

Achieving management and operational efficiency in three simple steps:

By properly establishing internal processes and team culture practices, you can achieve management and operational efficiency. For example, imagine it’s Monday, and you open Capacity’s weekly view:

1. There you'll see that Michael is in the red with 110% capacity on Tuesday:
   
   
   
   
2. Clicking the cell reveals two Jira items, one of which is already behind schedule. At the same time, Emilia, in the back, is only at 20%:
   
   
   
   
3. In seconds, you reallocate part of Michael’s work to Emilia, directly from the calendar. Capacity updates its workloads instantly.
   
   
4. Now both are back in the green. No Microsoft Teams or Slack messages. No daily statuses. Just straightforward efficiency.

Benefits of getting Capacity for Jira:

•    Workload balancing made simple. No micromanaging
•    Real-time workload visibility across your team
•    Burnout prevention and better planning
•    Fewer meetings, more doing
•    No learning curve, if you use Jira, you already know how to use Capacity

Get early access!

Capacity for Jira is already available in the Atlassian Marketplace, and you can try it for free. If you want to learn how it works, book a demo. If you're interested in getting updated about the progress and development of this solution for capacity planning for Jira, leave your email in the following form⬇️ and get more benefits, besides using just Capacity😉

If you fill out the following form, you can get closer to our development team and learn more about this in-progress solution, getting even priority access, and shaping the future of this app for Jira.

Capacity for Jira by Deiser is here. Stay tuned, stop letting team capacity be a guessing game, and start planning: