Data governance in Jira and Confluence often feels like a high-wire act, there’s a lot to do all the time for different people and teams: Juggling across user access, optimizing costs, and ensuring teams have the right tools, all of these while trying to minimize repetitive manual tasks, it’s a challenge. This blog post shows how to automate these processes, optimize governance, and get a flexible Jira and Confluence optimization based on a specific use case.
Imagine a world where user licenses manage themselves, inactive users no longer hog valuable seats, and navigating Jira and Confluence becomes effortless. Well, that’s a possibility now, thanks to different solutions designed to automate and provide data governance.
Organizations need efficient software solutions to manage collaboration and optimize Jira and Confluence. Relying on-premise tools could make scaling difficult, lead to inefficient workflows, and hinder productivity. As this great example shows, companies can overcome challenges by using a set of cloud-based solutions, ensuring a seamless transition to a more agile and cost-effective work environment.
Scaling collaboration with smart automation
A great example of this use is Hancom, a leading office software provider in South Korea, which faced a challenge many organizations encounter: inefficient workflows and mounting administrative overhead as they migrated to the cloud. With a growing team and increasing Jira and Confluence usage, Hancom needed a way to optimize license management, streamline navigation, and ensure seamless collaboration across teams.
By implementing Flexible User License and Flexible Space Navigation, they saw immediate benefits such as:
- Automated license management: Freeing up inactive user slots without manual intervention.
- Enhanced governance: Ensuring compliance and cost optimization without sacrificing accessibility.
- Simplified navigation: Allowing employees to find information quickly, boosting productivity.
The results? Reduced administrative workload, improved internal collaboration, and cost savings of up to 36%. If you’re curious about how to enhance critical processes, like Hancom, discover how to improve efficiency and increase productivity.
How other companies are getting more cost-efficiency and productivity?
For companies looking to enhance efficiency and governance in Jira and Confluence, Flexible Apps provides a scalable, smart solution that maximizes platform potential, empowering Jira & Confluence admins.
- Automating user license management
If you've ever hit your Jira user license limit and had to scramble to remove inactive users, you know the struggle. Flexible User License automates this process, ensuring licenses are allocated efficiently without incurring unnecessary costs.
This solution simplifies administration by automatically removing inactive users based on predefined timeframes, optimizing licenses to avoid unnecessary costs, and sending automated notifications when the license threshold is near. Additionally, its intuitive dashboard provides real-time tracking of user activity and licenses, helping organizations save time, eliminate waste, and maintain a lean, cost-effective Jira environment.
- Simplifying data and navigation in Confluence
As Confluence is a powerhouse for documentation, spaces usually grow, finding the information you need at a specific moment can become overwhelming, and Flexible Space Navigation lets you customize and structure your workspace, ensuring key content is always within reach.
In definitive, if you’re looking to enhance Confluence usability, allowing users to create customizable menus and submenus will grant easier navigation, leveraging a drag-and-drop interface for seamless organization. It also integrates external links such as Google Calendar and Gmail, streamlining workflows while maintaining a centralized workspace. Additionally, user access control ensures targeted visibility, reducing time spent searching for content and significantly improving collaboration efficiency.
The strategic advance of optimizing resources and collaboration
Overall, Flexible Apps empower companies by reducing operational inefficiencies, enhancing governance, and optimizing resources. By automating repetitive administrative tasks, they free up valuable time for data professionals and system admins to focus on strategic initiatives. These apps provide better control over user access and data, ensuring compliance and security while minimizing manual oversight. Additionally, organizations benefit from cost savings by optimizing license usage, avoiding unnecessary expenses, and improving overall system efficiency. With faster access to critical data and smoother collaboration, Flexible Apps help teams work smarter, boost productivity, and drive business success.
To learn more about this and other data management solutions, take a look at this insightful webinar recording regarding security, automation, and governance:
Whether you're managing Jira for a large enterprise or a growing team, the set of Flexible Apps provides the automation and governance tools you need to work smarter.
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