Project management in Jira is a challenge, and managing those projects in large enterprise environments brings a complexity that needs to be handled with care. Multiple teams, countless projects, stakeholders, and ever-evolving priorities, are some of the challenges that make this task complex, especially when keeping everything in sync. That's why in this blog post you'll learn how a big automotive enterprise has gained instant project visibility, improved reporting and collaboration, saving time from day one without complex Jira setups.
If you’ve ever struggled managing projects in Jira across a portfolio with hundreds of them, from different departments, and manually creating reports, or wasting time navigating through them, then, you’re not alone.
Imagine this situation: You’re a project manager controlling multiple Jira projects for different departments. Every week, leadership asks for reports, and this means hell: pulling data together by digging through spreadsheets, issues (or work items as they are called now), updating dashboards, and double-checking details. This is exhausting and takes minutes of your life, not even from your work time.
As Jira was originally built for tracking tasks, and without further configurations (which also take minutes of the life of system admins -that many times need to administer several instances) not give a clear, high-level portfolio view. You just need to instantly access key project data, and luckily there's a solution that this automotive leader has found. Let's go through it.
Digital transformation in project management is no longer a luxury, it’s a necessity and most companies have understood that. Scaling systems, improving efficiency, and maintaining competitiveness modernize their project operations, and as a consequence, their collaboration, and decision-making processes have gone up quickly.
But while the benefits are clear, the journey is often full of challenges and dilemmas that can slow or even take down transformation efforts, and some of them can be summarized following these usually asked questions:
As these questions might spark some insights, it can be obvious that the digital transformation process isn't just about technology, it’s also about making project management more efficient, transparent, and collaborative, and those companies that successfully navigate these dilemmas focus on the software tools that are easy to adopt, integrate seamlessly, and provide immediate value.
As managing multiple projects in Jira can become daunting very fast, and adding the lacking of instant built-in project-level visibility in the tool, some companies have found relief in self-made solutions, or running into another type of chaos involving vicious data management silos. Others have engineered their way out and have found triumph within their struggles:
This global leader in the automotive industry with over 120 plants in 25 countries, with a vast project portfolio across different teams has brought order, traceability, and efficiency to their IT project portfolio coordinating work effectively across over 22,000 employees, and multiple teams. Their basic needs were summarized into four essential pain points:
Going beyond these tangible dilemmas and common across different industries and teams, the true value of having a solution in place that saves time, brings efficiency, reporting speed, and workflow automation lies in the intangible transformations and that's precisely how this automotive giant has done it.
As facing the challenge of managing fragmented project data across multiple teams. Managers were spending unnecessary time consolidating information manually, delaying decisions, and creating inefficiencies but after finding a suitable solution available from the Atlassian Marketplace they have consolidated a rock-solid system to manage a large project portfolio across different teams.
This process has mainly consisted of unifying their IT project management data, and centralizing it in Jira, by doing this, they have improved the traceability of their projects, sharing the necessary information to each stakeholder involved in the process and, as a consequence, reducing time spent. What once took hours, or even days, in some cases it's available instantly. Project managers, executives, and teams no longer waste time hunting for information. Instead, they can focus on what matters: delivering projects efficiently and on time.
As the solution itself, this automotive leader company went to the Atlassian Marketplace to build a custom solution and work more comfortably with their Atlassian tools, mainly with the help of eazyBI and Projectrak, this company has overcome the daunting tasks of managing an extensive IT project portfolio.
Unlike other solutions for Jira that require a lengthy onboarding or extensive custom configurations, these solutions work from minute one. It just needs to be installed from the Atlassian Marketplace, and immediately start benefiting from:
To make this happen in Jira, it’s essential to turn the tool into an enterprise-grade project management powerhouse, enabling project professionals and executives to get the insights and data they need when they need them.
Transforming the Project Portfolio Management for IT it’s about empowering the entire organization to work smarter, faster, and more collaboratively. What started as a necessity for IT teams, centralizing data, tracking it, and enhancing decision-making has now evolved into a company-wide transformation, breaking down silos and aligning teams across multiple departments.
A transformation process that began with IT but quickly expanded to operations, program management, and executive leadership, it's currently providing real-time visibility and strategic control over projects at every level. With tools like Projectrak, organizations can now move from reactive project management to a proactive, data-driven strategy that benefits not just IT, but every business function.
Looking ahead, the future of enterprise project management will be defined by AI-powered automation, predictive analytics, and deeper integrations across ecosystems. Companies that embrace flexible, scalable solutions today will be best positioned to navigate complexity, drive innovation, and stay ahead of the competition.
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