As leaders increasingly need a clearer picture of business initiatives, given the speed at which everything is moving, project visibility isn’t about continually adding reports; it’s about matching the right project data with the right stakeholders at the most convenient times. As Jira is an enterprise software standard for running projects, the right answer should be to centralize everything in there. Isn’t it? If that’s your case, in this post, we'll introduce you to the PMO Collection for Jira and how it centralizes governance, budgets, capacity, and reporting in a single platform.
In less formal, consolidated companies, project data is scattered across people, tools, and processes, and several factors intervene, ranging from cultural to technological, and of course, from a procedural standpoint.
Usually, budget forecasts are in the financial person’s spreadsheets on Google Drive, capacity sits on the team manager's spreadsheet, who changes the values after every daily or weekly meeting, and the reporting is built on Excel, Power BI, Tableau, or whatever corporate tool is in use, just to answer every time an executive asks a simple question.
The work exists, that's not in question, as every stakeholder involved in a project is usually investing their best efforts. Sometimes, the technological infrastructure is not optimal and scattered, making the project data siloed by default. That gap turns into delays, rework, and decisions made on partial information.
When managing projects, the problem is not a lack of data; that’s abundant when working on projects, especially if you’re using Jira, which is already an enterprise standard. The real problem lies in the lack of structure, alignment, and centralization, which creates distrust and siloed data.
Instead, managers waste time aligning that data across projects, such project specific fields. Or when finance rebuilds the same project costs and compares plan vs. actuals doesn’t throw an instant picture. On the other side, project team leads need to guess the capacity of their team because the view they need is not connected to the actual progress of work items. By the time someone stitches it all together, the answer has aged out. That's the cost of fragmentation: slow approvals, reactive governance, and the constant worry that you’re optimizing the wrong thing.
Embedded in your Jira, this set of Atlassian Marketplace apps creates a solution for different project management areas, and overall, the Project Managers' Office. It clicks instantly with your team’s productivity, helping them to align work and centralize project efforts.
The PMO Collection for Jira allows to standardize project data
Opposite to the scenario we previously showed, imagine opening Jira on a Monday and seeing the portfolio’s health, current spend vs. plan, forecasted, upcoming project milestones in centralized views at hand, allowing to overwatch which team member has more availability, what's the project status, and budget health, connected to “in progress” work items… well the history tells by itself, you have achieved the project control nirvana.
Now imagine that finance needs to know what the status is for Q4, that answer will take a few minutes, and not a long meeting with the whole team. That’s the shift the PMO Collection for Jira enables: a shared project data layer composed of top Atlassian Marketplace apps that replaces disconnected tools with a single, trustworthy picture.
The PMO Collection for Jira is a curated set of capabilities for Jira built for PMO outcomes. It’s designed for executives, PMO leaders, project/program managers, delivery managers, system administrators, and any other role working in the project lifecycle who want to control different aspects of projects exactly where the projects are being executed, without jumping from tool to tool. This collection connects the project areas you need, such as project portfolio, project budget financials, capacity planning, and third-party reporting, reinforcing your control, your team, and project evolution simply. Leaving the learning curve to others.
The PMO Collection for Jira is a set of four Atlassian Marketplace apps, Projectrak (for project portfolio), Budgety (for project budgets and costs), Allocaty (to plan capacity), and Exporter (for third-party reporting), that turns project data silos into a one reliable decision hub. Discover how they build the PMO Collection for Jira:
Together, these pieces remove the extra work of aligning teams, accelerating decisions, avoiding the data chasing process, and bringing outcomes to the table.
In order to advance faster, taking small actions on your current way of working will allow you and your team to move more efficiently.
It’s important to note that not the PMO Collection for Jira, not any other tool, will be a magic fix for your team to work better; the procedure and cultural point of view of the team, and the way of using the tools, tops any technology.
Check some practices to kick-start your projects from a capacity planning point of view >>
For example, a way to start faster it's by picking from two to three projects with different risk profiles. It’s a good way to test pilot the PMO Collection, and then try this :
This project lifecycle, based on the PMO Collection for Jira, will allow your project team to run your regular status, creating conversations that enhance project productivity, and start incorporating your whole portfolio for the next sprints. This test drive for two to three projects is working now; keep going by implementing it in different initiatives. The value this collection offers shows up quickly: fewer status meetings, earlier interventions, faster approvals, and more productivity.
With the PMO Collection for Jira, your project team starts making confident decisions, as a team, because everyone involved is aligned and looking at the same live project truth. Governance becomes proactive. Budgets align with priorities. Teams deliver predictably without overload. And when executives ask for the “so what,” you have the answer, without starting a new reporting project.
There’s no excuse; start small and move fast. Within weeks, you’ll start feeling the shift and progress. Fortunately enough, if you’re in Jira, this isn’t the case of “another tool to learn,” it’s a step up in the way and rhythm of your PMO leads. Invite Finance, Delivery, and Leadership into the same view and watch alignment turning into momentum, and momentum into results. Stop wasting time.