Introducing Allocaty: Capacity Management for Jira, simplified

Managing team capacity in Jira can be challenging, especially when you don't have a place to plan it, or when your only metric is hours logged to estimate your capacity plans, which is probably making you and your team spend more time inside Jira catching up on the work and logging it than actually working.

That’s a problem Allocaty was built to solve.

No extra tools. No spreadsheets. No guesswork.

Allocaty for Jira brings clarity, control, and confidence to capacity planning with a smart, visual interface that makes workload management simple and intuitive.

Jira doesn’t show who’s at capacity

Jira is great for tracking tasks and managing them (for projects, Projectrak), but not for managing how much each person can handle about a specific project or overall. Aside from logging hours, there’s no easy way to see who’s overloaded or who has time to spare, and that's a fail when planning capacity in Jira.

Imagine a typical scenario: You’ve got a sprint coming up. You allocate a stack of work items to different teammates, but you’re unsure if Elena is already at her limit or if Rita has room to help. You’re planning and managing capacity blindly.

Allocaty changes that...

Allocaty for Jira: Key features in 4 simple steps:

1. Pick your team: Select those teammates from your Jira instance, across any department or project.
   
   
2. Visual workload calendar: View their capacity by week (initially); afterwards, it will be updated to display daily and monthly capacities. Each person’s availability is color-coded:
   🔵Blue = Under capacity
   🟢Green = Optimal workload
   🔴Red = Overloaded
   
   
3. Allocate work directly from the calendar: Click any cell to allocate a Jira work item and allocate:
   1.    The Jira work items
   2.    The start and end dates
      
      
4.    Dig into the details: Click a calendar cell to see:
   •    The allocated (or unassigned) Jira work items
   •    The time ranges
   •    The total occupancy percentage (%)
     

Achieving management and operational efficiency in three simple steps:

By properly establishing internal processes and team culture practices, you can achieve management and operational efficiency. For example, imagine it’s Monday, and you open Allocaty’s weekly view:

1. There you'll see that David is in the red with 110% capacity on Tuesday. 
   
   
   
2. Clicking the cell reveals two Jira items, one of which is already behind schedule. At the same time, Leo is only at 40%.
   
   
   
3. In seconds, you reallocate part of David’s work to Leo, directly from the calendar. Allocaty updates their workloads instantly.
   
   
4. Now both are back in the green. No Microsoft Teams or Slack messages. No daily statuses. Just straightforward efficiency.

Benefits of getting Allocaty for Jira:

•    Workload balancing made simple. No micromanaging
•    Real-time workload visibility across your team
•    Burnout prevention and better planning
•    Fewer meetings, more doing
•    No learning curve, if you use Jira, you already know how to use Allocaty

Get an early access!

Allocaty is already available in the Atlassian Marketplace with its first version and keeps growing. If you want to be an early adopter, we encourage you to try it now for free. If you want to learn how it works, book a demo. If you're interested in getting updated about the progress and development of this solution for capacity planning and management for Jira, leave your email in the following form⬇️ and get exclusive benefits, besides using Allocaty😉

More exactly, if you fill out the following form, you'll get notifications about this solution news, priority access, and the opportunity to help shape the future of workload planning in Jira.

Allocaty by Deiser is here. Stay tuned, stop letting team capacity be a guessing game, and start planning: